How to Link Uploaded Invoices to Bank Deposits

Make a deposit in NetSuite to record funds yous deposit into your bank business relationship. For a eolith, y'all can select payments received for existing transactions, add funds not related to transaction payments, and record any cash received back from the bank.

Notation:

Many organizations post customer payments to the Undeposited Funds ledger account rather than to a specific bank account. This Undeposited Funds posting prevents a time lag between the amount shown on your books for a bank account and the bank balance. When you record a deposit, NetSuite moves funds out of the Undeposited Funds account to the ledger account for the bank account to accurately reverberate banking concern account balances. If yous record customer payments direct to a bank account rather than to Undeposited Funds, you lot are not required to create deposits for those amounts.

Warning:

During the creation of a deposit, if another user deletes whatsoever payment or cash sale that is currently marked for deposit, NetSuite displays a message indicating that the record has been changed. You cannot salvage the deposit considering the expected data is no longer nowadays.

When making a eolith, in addition to standard options for saving the deposit, you lot can perform the following from the header:

• Reset – clears all input on all subtabs, and clears header input

• On the Payments subtab, you lot tin can check and clear the box beneath the Customize button. Checking the box selects all of the payment items for the deposit. Clearing the box removes the selected payment items from the deposit.

Yous can add items to a deposit with payment methods other than Bank check or Cash. For instance, yous tin add together a custom payment method or a credit card. If you want to print the deposit slip, NetSuite displays a message warning you that the deposit has items other than Bank check or Cash. You can continue with the deposit if this is correct, or make changes as needed.

The system does non track tax periods on deposits.

If you are using a custom role that does not have the permission to make deposits, add the Deposit permission for the role.

To add the Deposit permission:

If you desire to record a customer deposit, follow the preceding steps only select the Customer Eolith permission. To tape a customer deposit, see Recording a Client Deposit.

1. Log in as an administrator.

2. Go to Setup > Users/Roles > Manage Roles.

3. On the Manage Roles page, click Edit next to the custom role yous want to change.

4. On the Permissions subtab of the Role page, look for the Transactions sublist.

5. From the dropdown list in the Permission cavalcade, select Eolith.

6. From the dropdown list in the Level column, select the level of access for the permission.

7. Click OK.

8. Click Save.

To make a eolith:

1. Get toTransactions > Bank > Make Deposits.

2. In the Chief Information section:

   1. Select the custom form for this eolith.

      The system generated eolith number appears.

   2. Select the banking company account for the eolith.

      The currency and exchange rate display for the account. For data on substitution rates, see Currency Commutation Rates.

      If the banking company account'southward currency is the aforementioned as the subsidiary's base currency, the exchange rate is a read-just field

      Note:

      If you utilise NetSuite OneWorld, the banking company account determines the subsidiary and the selectable payments at the line level in step 4a. For other deposits, the bank account determines the subsidiary and the currency. If y'all change the bank account, the course, department, and location and all of the line items are cleared.

   3. The Corporeality field shows the full corporeality of payments, other deposits, and cash dorsum selected or entered on the Deposits subtab.

   4. Have today's appointment, or enter the date of the eolith.

   5. Select a posting menstruation, if y'all employ the Accounting Periods feature.

   6. Optionally, enter a memo.

   7. Check the To Exist Printed box if you want to enter multiple deposits before printing the deposit slips for your records. See Printing Multiple Deposit Slips.

3. In the Classification department, select a department, class, and location for this eolith, if needed.

   If you utilize NetSuite OneWorld, the subsidiary defaults to that associated with the selected banking company account.

4. On the Deposits subtab, enter the items for the deposit.

   1. The Payments subtab lists all payments posted to the Undeposited Funds account. Check the box next to each item to include in this eolith.

      You can filter the items by engagement, date range, or payment processing contour.

      The Amount column shows the payment amount in the currency of the banking company business relationship, which was entered when received for a cash sale, invoice, or other transaction. If you must change the amount, click the link in the Date column to go to the source transaction.

      If the field is empty, you must manually enter the amount. NetSuite does not populate the field if the payment currency is different from the bank account'southward currency, and the banking company and subsidiary currencies are besides different.

      If the payment currency is different from the bank'south currency, and the bank and subsidiary currencies are the same, NetSuite uses the stored commutation charge per unit to calculate the amount.

      Note:

      You cannot modify a zero payment corporeality.

      Warning:

      If y'all move a cleared greenbacks sale transaction to Undeposited Funds, NetSuite returns the transaction to an uncleared status.

   2. On the Other Deposits subtab, enter items non received as payments recorded to the Undeposited Funds account.

      Enter the name, amount (positive number), business relationship, payment method, and payment number for each item. Optionally enter a nomenclature and memo. Click Add.

      Note:

      Yous can select an entity in the Name field. The bachelor entities are filtered by the selected bank business relationship.

      If you lot utilise NetSuite OneWorld and have shared vendor and customer records with multiple subsidiaries, all of the vendors and customers assigned to the subsidiary associated with the selected depository financial institution account appear in this field. For more data about shared records, see Assigning Subsidiaries to a Vendor and Assigning Subsidiaries to a Customer.

   3. On the Cash Back subtab, enter the amount of cash back you received from this deposit. Enter the amount of cash you received, business relationship, classification, and memo. Click Add.

5. On the Communication subtab, you can attach files and notes to this transaction.

   1. On the User Notes subtab, enter a title and notation for any comments you lot want to add to this transaction. Click Add after each note

   2. On the Files subtab, select and attach files from the File Chiffonier related to this transaction. To upload a new file to the File Cabinet, select New from the dropdown listing in the Attach Files column.

   3. Employ the Events, Tasks, and Phone Calls subtabs to add to attach activities, such equally events, phone calls, and tasks to this transaction. For more data, see Attaching Events, Tasks, and Calls to Records and Transactions.

6. If yous employ NetSuite OneWorld and the Multi-Book Accounting feature is provisioned in your account, the Accounting Books subtab appears. This subtab shows the secondary books associated with the selected deposit, if whatsoever, and their respective base currencies and exchange rates. For information about Multi-Volume Bookkeeping, run across Using Multi-Book Accounting.

7. After you enter all the items for the deposit, verify the eolith total amount is correct and click Save.

To edit a saved deposit in the Deposits list:

1. Get toTransactions > Banking concern > Make Deposits > List.

2. From the Deposits listing, click Edit next to the deposit yous want to change.

3. On the Deposit page, alter the saved deposit as required.

4. Click Save.

   If you modified the deposit amount, a prompt to unreconcile the transaction appears. Click OK. Open the correct argument period for the transaction and reconcile the transaction over again.

   Annotation:

   If you changed the account of the transaction, no prompt to unreconcile appears. The transaction remains reconciled.

To delete an existing deposit from the Deposits list:

1. Become toTransactions > Banking company > Brand Deposits > List.

2. From the Deposits list, click Edit adjacent to the eolith you want to delete.

3. On the Deposit page, under Deportment, click Delete.

4. At the prompt to confirm the activity, click OK.

Boosted Information

Related Topics

General Notices

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Source: https://docs.oracle.com/en/cloud/saas/netsuite/ns-online-help/section_N1542431.html

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